Privacy policy
Privacy policy of Event media s.r.o., the organiser of the Czech Half Marathon series.
This is an English translation provided for convenience. The legally binding version is the Czech Ochrana osobních údajů.
1. Basic information
The controller of personal data is Event media s.r.o., with its registered office at Kaprova 42/14, Prague 1, 110 00, Company ID (IČO): 24269573, registered in the Commercial Register kept by the Municipal Court in Prague, Section C, Insert 199402, contact e-mail: info@eventmedia.cz (hereinafter also “we”).
Data subjects: participants in the events we organise (including minors), users registered in the eventreg.cz system and newsletter recipients (hereinafter also “you”).
2. Purpose of processing personal data
The main reason for processing personal data is the provision of our services, which consists of organising sporting events and other promotional and commercial events and the related processing (in particular registration in the eventreg.cz system and, where applicable, subsequent registration for a specific event).
We also process data to protect our or your rights and legitimate interests, specifically to ensure our internal operational functions, improve our services, for direct marketing (e.g. sending a newsletter about our activities), for photo and video documentation of our events (including subsequent presentation on the website and social networks) and to enforce rights.
Certain types of processing may only be carried out on the basis of your consent. Giving such consent is voluntary and it can be withdrawn at any time. With your consent, we process data for the purpose of indirect marketing (in particular offers of services and products, news about activities and events, or other commercial communications from cooperating business partners – their list is always given for the specific event in the “Partners” section).
3. Scope and manner of processing personal data
For the purposes above, we process your personal data to the following extent:
- identification data (e.g. first name, surname, date of birth and sex),
- contact details (address, e-mail address and telephone number),
- photo and video documentation from the events we organise,
- financial data (e.g. the number of the bank account from which you paid the registration fee),
- data relating to the event (e.g. result lists, running times, etc.).
We do not transfer your data outside the European Economic Area, nor do we carry out automated individual decision-making, including profiling.
4. Sources of personal data
We obtain personal data directly from you in connection with the provision of our service. In this context, we always inform you which personal data are necessary for providing the service and which you provide voluntarily. In some cases, we may also obtain personal data from our own activities (in particular for internal functions and the protection of our rights).
5. Recipients of personal data
Your personal data may be processed by our contractual partners who are involved in providing our services and who comply with data protection rules, in particular:
- suppliers of services necessary for the operation of our company (administration, account and payment management, debt collection, communication, accounting, etc.),
- providers of IT technologies and solutions (CRM systems, mailing applications, etc.),
- providers of specialised services (legal, consulting, financial, etc.),
- companies that take photographs and video recordings,
- companies that process and provide the results of sporting events,
- in the case of commercial communications (if you have consented to this activity) or photo and video documentation of the event, the recipients of personal data may also include our business partners, who then send you their advertising offers (on the basis of the consent given) or present photographs and videos of the event on their website and social networks.
All persons who cooperate with us and who come into contact with your personal data in the course of their work or contractual duties are bound by confidentiality and comply with adequate standards for securing your data.
If something changed on our side and we transferred our business or other activity as a whole, or part of it, to another person, the personal data relating to that activity would also form part of such a transfer. The same would apply if we were obliged to make such changes in accordance with the law.
6. How long personal data are kept
We process personal data for the duration of the provision of our service and subsequently for a period corresponding to our legitimate interests or your rights and interests (this period is usually determined by the general limitation periods set by law). If we process data on the basis of your consent, we do so until it is withdrawn.
7. Your rights in connection with processing
In connection with the processing of your personal data, you have the following rights:
Right to information
You have the right to receive information before and during processing on request. On request we will tell you whether we process your personal data and, if you ask, give you information about the purposes, categories of data, recipients (categories), retention period (criteria), your rights including the possibility to contact the supervisory authority, the sources of the data (if they do not come from you), automated individual decision-making and transfers to a third country or an international organisation.
Right of access
In addition to information about the processing, you have the right to a copy of the data processed about you.
Right to rectification
We should process accurate data; if you find that data are incorrect, you have the right to have them corrected.
Right to erasure (“to be forgotten”)
You have the right to have your data erased, but only if there is no other legally recognised reason for processing that we can rely on (including the protection of our legitimate interests and rights).
Right to data portability
You have the right to receive, in a machine-readable format, the processed data that are processed on the basis of consent or on the basis of the conclusion or performance of a contract and that you provided yourself or that result directly from your activity. This applies only to data processed by automated means.
Right to object
This applies to processing based on legitimate interest, including direct marketing. You have the right to object to such processing and we are obliged to assess it in terms of compliance with all the rules under the regulations. In the case of direct marketing, such processing always stops once an objection is raised.
Right to withdraw consent
Where processing is based on your consent, you can withdraw your consent at any time using the contact given below.
Right to restriction of processing
You have the right to restrict the processing of your data if
- you contest the accuracy of the data, until we verify their accuracy,
- the data are no longer needed for the purposes of processing, but you require them for the establishment, exercise or defence of legal claims,
- you have objected to the processing, until it is verified whether our legitimate grounds override your legitimate interests,
- the processing was unlawful and you request restriction of processing instead of erasure.
Right to lodge a complaint with a supervisory authority
You can lodge a complaint about the processing with the supervisory authority (Office for Personal Data Protection – www.uoou.cz).
Contact for requests and questions concerning personal data: info@eventmedia.cz.
Version 2.0, valid from 1. 4. 2025.